Contract Administrator (Onsite in Freeport)

This role is ONSITE in Freeport and requires Construction-Site based Contract Administration experience, as well as a Bachelor's Degree.

Responsibilities

The Contract Administrator supports the EPC Contract Manager to ensure the contract preparation, execution, and closure meet the project defined requirements and contract compliance.

Specific Responsibilities

  • From contract formation, implementation, and closure include
  • Pre-qualification of contractors
  • Arrange Invitation To Bid (ITB) distribution
  • Request For Proposal (RFP) preparation support & issue to supplier
  • Handle bid process and manage correspondence from suppliers including meetings and site visit/access
  • Manage verification of subcontractor bids
  • Manage commercial communication and coordination with owner and supplier
  • Bid tabulation and bid summary
  • Coordinate Owner & Supplier responses
  • Prepare Bid Proposal for review and clarification
  • Ensure proper documentation to support a requisition for Purchase Order (PO
  • Ensure proper Delegation Of Authority (DOA) in place before issuing a PO
  • Manage post award administration to ensures Contractor complies with contract terms/conditions, pricing and Personal Authority Approval Form (PAAF)
  • Manage/administrate Work Element Release (WER)
  • Ensures alignment of the Contractor with the Award Package
  • Ensures alignment of the Contractor with the Project Execution Plans
  • Prepare change order and claim discussions
  • Support a Contract Coordinator with invoices verification/approval administration
  • Work closely with a Construction team at the site to ensure the most effective field administration of the contracts
  • Ensure records of contract related documents properly organized and ready for corporate audit compliance
  • Support contractors as appropriate per T/C and invoicing/payment instructions
  • Collect data and prepare report and closure out the contracts

Qualifications / General...